Orca Systems

Who was meant to leave today, and did they pay?

One list of every room due out, with what was paid and what is still due.

The departures screen: each leaving guest with room, charges, payments and balance due, and unsettled balances in red.
Every departure with what was paid and what is still due. Unsettled rooms stand out in red. Current shows who is leaving now; Start of day shows who was due when the day began. Demo data.Who is leaving, and what is still due. Room, guest and balance for each departure; the unpaid balance is in red. Demo data.

For example

At eleven the manager asks: of the rooms due out this morning, how many stayed on?

The start-of-day view answers in one glance.

That evening the accountant sits with the day's receipts and the sheet, ticks each line, and finds the one card slip that does not match.

Tick each leaving guest against the receipt.

  1. The balance and payment columns of the direct payers section, with the payment method printed under each amount and one balance of 640 baht in red.
    Balance, payment and method per guest. Demo data.

    Payment by method.

    Each leaving guest shows what was paid by cash, QR, each card brand, virtual card, agency prepaid or transfer. Refunds and desk payouts subtract.

  2. Tick boxes for check-out, extended and paid, and a box for why a guest has not paid.
    The tick columns. Demo data.

    Ticks that are yours alone.

    The manager or the accountant ticks each line against the paper receipt, on their own copy. One tick, extended, is shared so reception can tick it once for everyone.

  3. The total payments received: the direct section, the prepaid section and the grand total.
    The day's total. Demo data.

    One total.

    The sheet adds up to the day's payments received. It prints landscape and exports to CSV. Only the manager and the accountant can open it.

The Prepaid City Ledger section of the departure reconciliation sheet: seven leaving guests booked through Expedia and Agoda, each with a zero balance, an amount routed to the City Ledger, an OTA-Prepaid payment and tick boxes.
Prepaid by an online agency. These rows, booked through Expedia and Agoda, show the amount routed to the City Ledger, not a balance for the front desk to collect. Demo data.

Prepaid and direct, kept apart.

Guests who extended since the day began are on the sheet too, so a room that stayed on is not mistaken for one that left.

  • Only an administrator can change a payment from a closed cashier day. Anyone else posts the correction to today.
  • The sheet is for the manager and the accountant. It is a checking tool, not a front desk tool.
  • It shows the system's numbers so a person can compare them with paper.

More from the same system

Running at Royal Ivory Nana Hotel, Bangkok. 91 rooms. Every day since July 2026.

One hotel runs this today: ours. The count is the calendar, not a promise.

Then try the same nine on ours, in a 20-minute demo.

Property
Royal Ivory Nana Hotel, Bangkok
Rooms
91
On this system
Every day since 23 July 2026
What runs on it
Reservations, front desk, cashier, night audit and reporting
Screens in
Thai, Myanmar and English
Kept up
The owner shapes it the way his hotel needs, and it is updated all the time

The Friday Test. Nine changes you should be able to make yourself.

Run it tonight on the system you have. Print it and hand it to your manager.

Or tick the nine checks on the page first

Get the free PDF

Five pages, A4, with a tick sheet and a box for the time each check took. Choose how we can reach you: email, LINE, WhatsApp or Facebook Messenger. The PDF opens at once.

Get the Friday Test (free PDF)

The PDF appears at once. Privacy.

One month free. No fees. No card.

  • Free move-in and free video training.
  • A person with your front desk on switch morning.
  • A practice copy runs beside your current system.
  • Month to month. Cancel any month.
  • If you leave, we help you take everything out. Your data is stored locally on your own computer.
  • Then $100 a month for up to 200 rooms (+$0.50 a room from 201 to 300, +$0.30 a room above 300).
Start my free month

Four questions, answered straight

Does it match the receipts for me?
No. It shows the system's numbers so a person can compare them with paper. The person does the matching.
Does it catch fraud?
No. It does not match automatically or judge anything. It puts what the system holds next to the paper you hold.
Who can open the sheet?
The manager and the accountant. An administrator or manager can read another person's copy but cannot change it. Reception sees only the list of departures and the EXT box: the money columns show a dash and the other ticks are switched off.
What about a day that has closed?
Only an administrator can change a payment from a closed cashier day. Anyone else posts the correction to today.

Get the Friday Test

Nine changes you should be able to make yourself. A free PDF to print.

How can we reach you?

The PDF opens here at once. We may then write to you about the system, on the channel you chose. Say stop at any time. Privacy.